Archive for the ‘member emails’ Category
AESES Fall Education Seminars – Register today!
Thursday, October 3rd, 2024
Fall Education Seminars
The AESES Education Committee would like to offer members additional seminars to help you welcome fall.
Registration is open for:
- Labour Relations – Union-Employer Negotiations (In-Person) | Thu., Nov. 14 | 6:00 – 8:00 pm
- Canadian Museum for Human Rights – Indigenous Rights Tour | Tue., Nov. 19 | 6:00 – 7:30 pm
- Labour Relations – Union-Employer Negotiations (Virtual) | Mon., Nov. 25 | 6:00 – 8:00 pm
AESES Announces New President – Rob Parker
Thursday, September 12th, 2024
At the September 10, 2024, meeting of the AESES Board of Representatives, Rob Parker was elected by acclamation for the position of President on the Executive Council for the term ending May 2026. Rob has worked in the UM Dean’s Office, Faculty of Arts since 1998 and was the UM Contract Administrator since 2022. Rob has been on various AESES committees such as Classifications, Negotiations, and Bargaining, and is currently on the Activities (chair), Communications (chair), and Education.
Rob stated, “I have always believed strongly in the mission and value of labour unions in general and of AESES in particular. I see protecting, championing, and supporting the needs of our membership as a privilege and a responsibility. I am happy to play a part in ensuring this in any role I can.”
Over the coming weeks, Rob will begin to adjust to the new role and his duties with the AESES Business Office. Welcome, Rob!
Thank you to our members for your patience and support during this period of change. We appreciate it.
We would also like to thank the Board of Representatives and particularly, Karen Simpson, Executive Vice-President and interim President, for her help over the past few months. Thank you, Karen!
Position Vacancy – Executive Director
Monday, September 9th, 2024
Applications are invited for the full-time position of Executive Director for the Association of Employees Supporting Education Services (AESES), the bargaining agent for more than 3,200 employees of the University of Manitoba, The University of Winnipeg, and St. Andrew’s College.
Letters of application, accompanied by a current resume, may be submitted by Friday, September 27, 2024 to:
AESES Business Office
c/o Lisa McKendry
880 Harrow Street East
Winnipeg, MB
R3M 3Y7
Applications may also be submitted by email to lmckendry@aeses.ca.
Printable PDF – AESES Executive Director Ad – September 2024
Position: | Executive Director |
Salary (Annual): | $80,589.60 – $122,977.40, plus benefits package |
Proposed Start Date: | December 2, 2024 |
Hours of Work: | 8:30 a.m. – 4:30 p.m., Monday to Friday (occasional overtime will be required with this position) |
Probation/Trial Period: | 840 hours worked |
Location: | AESES Business Office, 880 Harrow Street East |
RESPONSIBILITIES:
Management, Policy and Organization
Providing advice and support to the President, Executive Council, Board of Representatives and Standing Committees, the Executive Director:
- Ensures that the Association’s constitution, by-laws and policies are observed, and that legal and contractual obligations are met.
- Acts as a professional advisor to the elected officers on all areas of the Association’s activities and objectives. Enables the Executive and Board to fulfill their responsibilities by
ensuring that they are kept abreast of immediate events and providing options for decision making. - Participates with the Executive and Board to develop a vision and strategic plan to guide the Association.
- Analyzes the effect of new laws or administrative regulations on human resources and labour relations matters. Recommends policies and designs procedures for Executive and/or
Board approval. - Assist with conducting the business of the membership at the Board and Executive meetings by working collaboratively with the President to develop agendas for meetings and participates in meetings as a non-voting member.
- Implements decisions of the Executive, Board and membership by direct action, delegation to other staff or communication with appropriate elected officers or committees.
- Develops and organizes educational workshops for the Board of Representatives and may facilitate workshops and/or meetings.
Administrative and Personnel Management
In relation to the Business Office Staff:
- Responsible for coordinating all administrative requirements of the Association. Determines and implements procedures and policies of this area.
- Responsible for the day-to-day supervision, allocation of work assignments, approval of vacation time and other requests, conducting yearly performance appraisals, and ensuring that all office employees’ job descriptions are accurate and up to date. Coaches and mentors staff as appropriate to improve performance.
- Establishes a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations.
- Responsible for the hiring, disciplining and dismissal of all staff.
- Participates in hiring committees as defined in policies and procedures for hiring staff. Vets applications for all hiring committees.
- Investigates and co-ordinates the staff benefits of the Association employees. Maintains staff records.
- Identifies and facilitates professional development opportunities for staff.
- Responsible for ensuring records and office security.
In relation to the Association:
- Accountable for all the Association’s accounting including all financial reports, banking and investments, working in conjunction with the Association Treasurer. Provides information, advice and recommendations on the status of accounts to the officers of the Association.
- Responsible for the general ledger postings and year-end audit with the Association auditor.
- Ensures the Association complies with all CRA, WCB, and other legislation and regulations regarding payroll, including preparation and submission of T4 slips.
- Oversees the preparation of a draft yearly budget for approval by the Finance Committee and, ultimately, the Board of Representatives. Responsible and accountable to ensure that the Association stays within the yearly budget.
- Ensures all lease obligations are fulfilled through dealing with the building owners/managers and lawyers. Determines leasehold improvement requirements ensuring completion of same.
- Determines the need of all major equipment and furniture purchases. Coordinates purchase and set-up of new systems, training of staff when necessary and resolves computer-related problems.
- Confers with the President regarding current issues of the Association. Develops and/or recommends a review or changes to Association procedures and policies.
- Advises on the Association’s public profile and on public relations matters, such as grievances, bargaining, etc. This includes advice to the President on all statements to the media and overseeing all news releases. The Executive Director maintains contact with the media and may speak on behalf of the Association only by delegation from the President.
- Provides oversight and advice regarding Association communications, including the work of the Communications Officer.
- May prepare proposals/applications for available grant funding.
- Attends courses/seminars and meetings with experts in a particular field to keep up to date on implementation and/or changes in legislation or benefits.
- Monitors legislative developments affecting the Association or its objectives. Proposes options or advice for action; participates in the writing of briefs and submissions, as well as meetings with government officials.
- Participates with Association officers in meetings with the employers and with other external bodies.
- With the Association President, establishes and maintains good relationships and collaborative arrangements with other University of Manitoba and University of Winnipeg unions and student organizations.
Relations with Committees
Providing advice and support to the President, Executive Council, Board and Standing Committees, the Executive Director:
- Advises and recommends on areas of discussion as required. Receives the input of these officials regarding Association policies and/or goals.
- Communicates with members of the Association on matters of the Association’s activities and is the liaison between the Business Office and various committee chairs. The Executive Director will monitor the committees’ activities and, where necessary, delegate to another staff member, or may recommend that contact be made by an elected officer.
- Provides advice and guidance to Association committees to decide on events, subjects, areas of concern and direction.
- May be required to write articles on subjects of general interest to the membership.
Contract Administration and Collective Bargaining
- Works with staff and elected officials directly responsible in contract administration, including grievances, arbitrations, and Labour Board hearings, providing guidance and advice and participating in meetings when required.
- Interprets the Association’s collective agreements.
- Together with the Association’s labour team, provides advice and assistance to members and elected officials on contract matters. Negotiates with the universities’ administration in the interpretation, application and implementation of the terms of the Collective Agreements and working conditions generally, in a manner consistent with the interests of individual members of the Association, and in accordance with Association policy. Maintains documentation of problems and resolutions for the reference of other Association employees and officers.
- Participates in the development of Association-wide strategies for dealing with members’ concerns and alternative dispute resolution strategies.
- Assumes responsibility for grievances and arbitrations where there may be a conflict situation between two members, or where a member has escalated a matter beyond the labour team.
- Attends meetings with laid off employees and employer representatives, when required, to explain provisions of the Collective Agreement.
- Participates on Negotiation Committees and Bargaining Teams as required by providing assistance in reviewing and drafting contract proposals; drafting contract language; and providing information, advice and bargaining strategies.
- Identifies problem areas in the Collective Agreement(s) and recommends new provisions and amendments.
- Assists in drafting correspondence, proposals, and/or briefs with respect to contract administration.
- Serves as primary contact with the Association’s legal counsel together with the Labour Relations Officer.
Compensation and Classification Administration
- Responsible, together with the labour team, for the application and implementation of compensation related matters for all bargaining units, reviewing issues with the Contract Administrator(s).
- Works with the AESES Classification Committees to evaluate job descriptions using the Hay System of job evaluation and supports the committees with matters related to classification administration and the review and appeal processes.
- May represent the Association on joint University/AESES committees to research, discuss and provide advice on classification families, Hay point ranges and classification specifications for classification levels.
- May be assigned to represent AESES on the Universities’ Classification Review and/or Appeal Committees.
QUALIFICATIONS:
Formal Education, Designations and Experience:
- Relevant post-secondary degree with 8 years of directly related administrative experience, preferably in a unionized environment.
- Supervisory and/or management experience is required.
- Experience and knowledge of labour law principles and functions including related acts and legislation dealing with accommodation, collective bargaining, grievance, and arbitration administration.
- An acceptable equivalent combination of education and experience may be considered.
Skills, Knowledge, Abilities:
- Must have superior organization, verbal and written communication skills.
- Excellent leadership, judgement, problem-solving and conflict resolution skills.
- Ability to negotiate complex issues involving strategy, policy, financial matters, and personnel matters is required.
- Ability to organize, schedule, supervise and assess the work of others.
- Ability to motivate staff in a positive manner and deal effectively with all members of AESES, University personnel and the other external contacts is required.
- Strong computer skills and proficiency in Microsoft Office, financial accounting software, and membership databases.
- Experience in job evaluation (Hay Method of Job Evaluation) would be an asset.
AESES is committed to the principles of equity, diversity and inclusion during the hiring process and provide accessibility accommodations when required.
Bursary Opportunities – Deadline October 2024
Saturday, September 7th, 2024
October is fast approaching, and it is also the deadline for the AESES Bursary, CCU/CSC John St-Amand / Madeleine Parent Bursary, and new for 2024 the Manitoba Unions Indigenous Bursary in Labour Studies. To ensure your dependent child is included in the selection process, please apply before the deadline.
AESES Bursary
Dependent children (who are under 25 years of age prior to enrollment in the current academic year) of signed AESES members studying at either The University of Winnipeg (UW) or the University of Manitoba (UM) may be eligible to apply for one of our $1,000 bursaries. The deadline for both UW and UM is October 1, 2024.
Details for UW Students
Three $1,000 bursaries are available at UW. More information is available here: UW’s Office of Awards and Financial Aid. Apply here: uwinnipeg.ca/awards/apply-for-awards
Details for UM Students
Seven $1,000 bursaries are available at UM. More information and to apply is available here: UM’s Financial Aid and Awards Office. The application form is available here: umanitoba.ca/financial-aid-and-awards/bursaries under “Bursaries requiring application”
CCU/CSC John St-Amand Bursary and Madeleine Parent Bursary
The Confederation of Canadian Unions (CCU/CSC) provides annual bursaries of $1,000 for dependent children of members of unions belonging to the CCU/CSC to further their post-secondary education.
Visit the John St-Amand / Madeleine Parent Bursary page for more information and to apply. The deadline is October 3, 2024.
New for 2024
Manitoba Unions Indigenous Bursary in Labour Studies
The bursary has a value of $5,000 and will be offered for the first time in 2024-2025 to an Indigenous undergraduate student in the Labour Studies department at the University of Manitoba.
Visit the Manitoba Federation of Labour page for more information and to apply. The deadline is October 1, 2024.
Welcome to August – the so-called mid-way point of summer, and it’s also time for the newest issue of insideAESES!
Thursday, August 1st, 2024
Welcome to August – the so-called mid-way point of summer, and it’s also time for the newest issue of insideAESES!
Before you finalize your last vacation details, take a few moments to read this issue, which includes:
- A Memorial for Chris McCann
- A Memorial for Gerry Strom
- AESES Appointments
- Can You Can Be Directed to Flex Your Time to Avoid Overtime Costs?
- Ongoing union and member grievances
- The CCU Affiliate Report for June
View the August issue and previous ones here.
Take care, and enjoy your summer!
Passing of Chris McCann, AESES President
Tuesday, July 16th, 2024
It is with heavy heart that we inform you of the passing of Chris McCann, AESES President. Chris passed away unexpectedly early Sunday morning at his residence. Our thoughts are with Chris’ loved ones, and we extend our heartfelt condolences to them. For now, we kindly ask that you respect the privacy of Chris’ family during this difficult time.
Chris had been deeply involved with AESES since 2000, starting on the UM Negotiation Committee and being active over the years on many committees and Board positions. It culminated with him being elected as AESES President in 2022 and in May, re-elected by acclamation for his second term.
Chris was always eager to join the conversation, and his tenacious commitment and passion have led AESES to where we are today. This loss will be deeply felt by all of us who had the privilege of knowing and working with Chris. A longer tribute will be in the August issue of insideAESES.
If you need support during this time, please don’t hesitate to visit https://aeses.ca/wellness or your respective Human Resources department.
AESES is in the early stages of evaluating this loss to our association. In the meantime, our Executive Vice-President, Karen Simpson, will be the interim President. We will keep all members informed of any updates.
AESES and its members have always been a community that comes together in times of need. As we mourn this loss, let us also celebrate the positive and lasting impact Chris had on our organization and each of us.
And just like that, it’s June! It’s also time for the newest issue of insideAESES!
Wednesday, June 5th, 2024
Before you slather on some sunscreen (or grab an umbrella) and hit the garden or the park, take a few moments to read this issue, which includes:
- A message from AESES president Chris McCann
- The new AESES Representatives and Executive Council for 2024-2026
- Members’ Day Lunch recap
- Questions about submitting your job for classification review
- Details about discounted tickets to an upcoming Winnipeg Goldeyes game
- Ongoing union and member grievances
Invitation for AESES Members to Purchase Discounted Tickets to the Winnipeg Goldeyes Game on June 21
Friday, May 31st, 2024
The AESES Activities Committee purchased 100 discounted tickets to the Winnipeg Goldeyes versus Fargo-Moorhead Redhawks game.
Date: Friday, June 21, 2024
Time: Game starts at 7:00 pm
Location: Blue Cross Park, One Portage Avenue East
Seating: Section P
Cost: $15.00 / ticket
See you at the game!
Join Us for Our Members’ Day Lunch
Monday, April 15th, 2024
Nutritionists still say breakfast is the most important meal of the day, so important that is why we are serving it during our Members’ Day lunches.
Join us for the 2024 AESES Members’ Day Lunches for your second breakfast of the day with mini pastries, scrambled eggs, pan-fried potatoes, bacon, sausage, pancakes, fruit and juices, coffee and tea.
University of Manitoba – Bannatyne Campus
May 1, 12:00 – 1:00 pm and 1:00 – 2:00 pm
Buhler Atrium
The deadline to register was April 24, 2024
The University of Winnipeg
- May 15, 12:00 – 1:00 pm and 1:00 – 2:00 pm
Riddell Hall
The deadline to register was May 1, 2024
University of Manitoba – Fort Garry Campus
- May 21, 12:00 – 1:00 pm and 1:00 – 2:00 pm
MPR, UMSU University Centre
The deadline to register was May 8, 2024